PAYMENT & REFUND POLICY

NON-REFUNDABLE DEPOSIT

•  Registration for all camp sessions requires a minimum deposit to secure the camper’s enrollment in the selected session.

•  The deposit amounts are listed below and will be calculated and shown during the online registration. 

•  The minimum deposit is not refundable in any circumstances as it covers administration costs.

ADULT PROGRAM RATES AND DEPOSITS 2024

REMAINING BALANCE

The remainder of the session fee is due on the following schedule: 

•  Summer Camp: Full payment minus the deposit paid is due by June 1st, regardless of the session start date

•  Registrations made after June 1st must be paid in full.

•  If payment is made by physical check, the date received is the date that will be used. In-person delivery is available. 

•  Fall Vacation: Full payment minus the deposit paid is due by October 1st.

•  Registrations made after October 1st must be paid in full.

•  If payment is made by physical check, the date received is the date that will be used. In-person delivery is available. 

•  Spring Vacation: Full payment minus the deposit paid is due by April 1st

•  Registrations made after April 1st must be paid in full

•  If payment is made by physical check, the date received is the date that will be used. In-person delivery is available

LATE PAYMENT & PAPERWORK SUBMISSION

For overdue balances and camper paperwork submitted after the deadline, the following will apply:

• Late fees of $25 per week will be assessed for overdue balances and paperwork submitted after the deadline

• Camper medical records and paperwork received after the deadline will incur a Late Paperwork charge of $25 per week

• If the chosen session has a waitlist and your balance has not been paid in full, we may cancel your registration, refund to you any payments made, minus the non-refundable deposit, and offer the space to another camper.

SESSION CHANGES

The deposit and any funds paid towards the session balance may be transferred to another available session (as credit) upon request prior to the deadline. 

• Summer Camp: Full payment minus the deposit paid is due by June 1st, regardless of the session start date.

• Fall Vacation: Full payment minus the deposit paid is due by October 1st.

• Spring Vacation: Full payment minus the deposit paid is due by April 1st.

After the deadline, any changes will be treated as a cancellation (please see below).

CANCELLATIONS

All payments, excluding the deposit, are refundable, if a cancellation request is received by the deadline. 

• Summer Camp: Full payment minus the deposit paid is due by June 1st, regardless of the session start date.

• Fall Vacation: Full payment minus the deposit paid is due by October 1st.

• Spring Vacation: Full payment minus the deposit paid is due by April 1st.

  If a cancellation is requested after the deadline, a payment may be refundable at the discretion of the camp director as follows:

• The enrolled camper cannot attend due to illness, upon written evidence from the medical provider;

  OR

• The open spot is filled by a waitlisted camper.

EARLY DEPARTURES/LATE ARRIVALS

•  If a camper leaves the session early due to illness/medical reasons, a prorated refund for the balance of the stay (less the deposit) will be made based upon the number of whole days missed and upon written evidence from the medical provider. 

•  If a camper leaves or is dismissed from the session early or arrives late for any other reasons, there shall be no refund offered.

OTHER

No refunds will be given:

• If a camper is unable to attend due to incomplete paperwork / submission of medical records

• If a camper fails to show up for the session

• If a camper goes home due to homesickness

• If a camper goes home for behavioral reasons including bullying and harassment

• If a camper goes home for displays of verbal and or physical aggression
  

Applicants are responsible for the minimum deposit of their chosen session.

Any Financial aid awarded to your camper is applied AFTER you register (and pay the minimum deposit).

Deposit amounts are outlined in the table above